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While scheduling a meeting within my Microsoft 365 Calendar, a Teams Meeting option is included. How can I adjust this setting?

Answer ID 7954   |    Published 08/08/2022 10:30 AM   |    Updated 09/26/2022 11:03 AM
Summary & Basic Information:
 
When creating a new meeting invitation in Microsoft 365 (for the web), individuals take note that Outlook automatically inserts a Teams meeting link into all new meetings.  This behavior may not be ideal for all situations and individuals may wish to change these settings to better suit their personal preferences. After entering an event title, inviting attendees, and selecting a time, Microsoft 365 will add a Teams link to your meeting.  You can verify this behavior by noting the Teams Meeting toggle switch changes to being on/active.
 
When the toggle is active, a link to the Teams room will be included in the meeting details. 
 
Adjusting the automatic teams meeting setting:
 
Use this guide to configure the virtual teams/zoom option within your Microsoft 365 calendar meeting settings. The default settings will auto-populate a Teams meeting link into any new Microsoft 365 meeting. The following steps describe how to make changes to the default setting, allowing you to customize to meet your needs:
 
  • After logging into Microsoft 365 with your UNM NetID username and password, open the Calendar Application.
  • Select the “Gear” icon near the top-right of the menu bar, (next to your user icon). 
  • Select the “View all Outlook Settings” link at the bottom of the menu.  
  • Select the “View all Outlook Settings” link at the bottom of the menu.  
  • In the “Calendar” menu, select “Events and Invitations.”
  • Uncheck “Add online meeting to all meetings”.
  • Click Save.
After unchecking the “Add online meeting to all meetings” setting, whenever a new meeting is created, you will need to manually add a Teams or Zoom link.
 
 
To manually add a Teams link to a new meeting event:
  • Create a new meeting event, then click the “Teams Meeting” toggle. 
 
To manually add a Zoom link to a new meeting event: (Please Note:  You will need the Zoom plugin to complete the steps below.)  
  • Create a new meeting event, then click the “…” on the meeting menu bar. 
  • Click “Zoom” and the “Add a Zoom Meeting” button. 
•    If not already logged into Zoom, you may be prompted to log in. 
  •     Click the “Allow” button.
  • Verify by entering “unm” in the Company Domain box. 
  • Click Continue. 
  • You should be signed into Zoom with a link added to your meeting.
 
For further assistance, please submit a Help.UNM ticket or contact UNM Information Technologies Customer Support Services (IT CSS) by calling (505) 277-5757.
 
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