Use the Human Resources communication site template

To get started, follow the steps to add the template to a new or existing site. 

Explore the pre-populated site content, web parts, and pages. Decide what site customizations you need to align with your organization's brand, voice, and mission.

• Pre-populated pages:

  • Home page: Provides a landing place for employees to engage in the latest news and announcements, events, access key information, and learn more about your organization and staff.

  • Compensation: Provide employees with information on payroll, stock, and other rewards. Provide a list of answers to frequently asked questions relating to topics like holidays, payroll, and reporting time off. Customize this page by editing the Image, Text, Quick Links, and Call to action web parts.

  • Career: Welcome new employees and guide them through the onboarding process by providing the information, resources, and contact they need to get started. Customize this page by editing the Image, Text, People, Quick Links, and Hero web parts.

  • Benefits: Provide employees with information on the benefits and assistance provided by your organization in the form of helpful links and answers to frequently asked questions. Customize this page by editing the Image, Text, Quick Links, and Call to action web parts.

  • Culture: Help employees acclimate to the company by providing information on your organization's values, perspectives, and inclusivity initiatives. Customize this page by editing the Image, Text, Quick Links, and Hero web parts.

After you add the Human Resources communication site template, it's time to customize it and make it your own. Customize your site's look, site navigation, web parts, and content to fit the needs of your organization and employees.

Here’s an overview of ways you can customize the Home page.

Showcase important information: Use the Hero web part to highlight important information for your employees. Inform and engage your employees: Use the Text and Image web parts to provide information on benefits, organization policies, and other useful information. Provide quick access to resources: Use the Quick Links web part to make it easy for employees to access the resources they need. Promote upcoming events: Use the Events web part to showcase upcoming events. Introduce your staff: Use the People web part to feature your HR departments and staff. Encourage employees to take action: Use the Call to action web part to encourage employees to take action. Show live updates: Use the Twitter web part to display live updates from selected accounts. Keep employees up to date: Use the News web part to keep employees in the loop with the latest news and announcements.

To get started, select Edit in the upper-right corner of the page to enable edit mode. As you work, select Save as a draft or select Republish to make your changes visible to viewers.

1. Use the Hero web part to highlight important policies, updates, and other useful resources

1. Begin by selecting the Hero web part and select Edit web part  .

2. Then, select the Layer and Tile options that best suit the organization’s needs.

See different layouts and learn more about editing the Hero web part.

2.   Use the Text and Image web parts to provide engaging content 

1. Begin by selecting the Text web part and select Edit web part .

2. Edit your text directly in the web part. 

3. Select the Image web part and select Edit web part  .

4. Select Change and select an image source. 

5. Once you've chosen your image, select Insert.  

Learn more about editing the Text and Image web parts.

3. Use the Quick links web part to provide easy access to resources

1. Navigate to the Quick Links web part, select the link, and then select Edit web part  .

2. Edit the link, title, icon, and description if needed.

3. To add a link, select + Add links.

See different layouts and learn more about editing the Quick Links web part.

4. Use the Events web part to display and promote upcoming events and campaigns.

1. Select the Events web part, and then select Edit web part  .

2. Specify the source, layout, and other options.

3. To add or edit events, select + Add event.

Learn more about using the Events web part.

5. Use the People web part to list key contacts for the contracts management team

1. Start by deleting the placeholder People web part.

2. Then, add the People web part in place by selecting the line with a circled +:

3. Select Edit web part .

4. Adjust the layout and enter the name of a person or group, then select Save.

Learn more about the People web part.

6. Use the Call to action web part to engage and encourage employees to take action.  

 

1. Select the Call to action web part, and then select Edit web part  .

2. select a background image.

3. Enter the text you want for the button label, enter a web address for the button link, and set the button alignment.

Learn more about the Call to action web part.

7. Use the Twitter web part to display live updates from selected accounts.

1. Select the Twitter web part, and then select Edit web part  .

2. Select a Twitter username (starting with @) or add a link (starting with https://) to a user account, tweet, or collection.

3. select the maximum number of tweets to display. You can also set other options such as theme color.

Learn more about the Twitter web part.

8. Use the News web part to keep employees in the loop with the latest news and announcements.

1. Select the News web part, and then select Edit web part .

2. Specify the news source.

3. select the layout and filter options that you want.

4. Under Organize, determine the order in which news is displayed.

Learn more about using the News web part.

Customize the other pages of the site

• Home: Make a robust landing page for visitors. Customize this page by editing the Hero, Events, People, Call to action, Image, Text, Quick Links,News, and Twitter web parts.

• Compensation: Provide information about payroll, bonuses, and other rewards. Customize this page by editing the Image, Text, Call to action, Quick Links, and Hero web parts.

• Career: Give employees information to help further their career. Customize this page by editing the Image, Text, Call to action, Quick Links, and Hero web parts.

• Benefit: Provide employees with information on the benefits and assistance provided by your organization in the form of helpful links and answers to frequently asked questions. Customize this page by editing the Image, Text, Call to action, Quick Links, and Hero web parts.

• Culture: Help employees acclimate to the company by providing information on your organization's values, perspectives, and inclusivity initiatives. Customize this page by editing the Image, Text, Quick Links, and Hero web parts.

Customize the look and site navigation

Before you share your site with others, put the finishing touches on your site by ensuring users can find the site, navigate through links and pages easily, and quickly access content on the site.

• Edit document libraries by updating the folder names and uploading resources.

• Edit and customize site navigation.

• Change the look of your site by customizing the theme, logo, header layouts, and the look of your site.

• Add or remove pages on this site or the customize the navigation on your SharePoint site to accommodate existing content.

• select to associate this site with a hub site within your organization, or add this site to an existing hub site navigation if needed.

Share your site with others after you've customized your site, reviewed it, and published the final draft. 

1. Select Settings and then Site Permissions.

   

2. Select Add members and then select Add members to group.

   

3.  Select Add members then enter the name(s) of all users you want to grant full access to team site content, shared resources like the team Outlook calendar and editing rights to the site. 

4.  Select Save when finished adding members and setting permissions.

     

Learn more about managing team site settings, site information and permissions.

After you create and launch your site, the next important phase is maintaining site content. Ensure you have a plan to keep content and web parts up to date. 

Here are site maintenance best practices.

• Plan for site maintenance - Establish a schedule to review the site content as often as needed to ensure content is still accurate and relevant.

• Regularly post news - Share the latest announcements and information to keep employees in the know and engaged. Add or remove a news post and show others who will be posting announcements how they can use SharePoint news.

• Check links and web parts - Keep links and web parts updated to ensure you are leveraging the full value of your site.

• Use analytics to improve engagement - View site usage by using the built-in usage data report to get information on popular content, site visits, and more.

• Periodically review your site settings - Review and update settings, site information, and permissions, as needed.