OSE Event Reservation Form Spring 2022

Submitter's Full Name:*

First Name

Last Name

Submitter's Scripps College Email:*

Submitter's Scripps Student ID*

Submitter's Cell Phone:*

Club/Organization Name:*

Event Name:*

Event Description:*

Please include specific details about your event covering the who, what, where, when, and why. Include any and all activities.

Requested Date/Time:*

:

Alternate Date/Time: [must not occur on same day as requested date/time]*

:

Target Audience:*

CLORG Leadership CLORG Membership All Scripps College students (1C) 5Cs

Other:

Estimated Attendance:*

Event Duration:*

1 hour 2 hours 3 hours More than 3 hours (off-campus trips only)

Event Delivery Method:*

In-Person Outdoor In-Person Indoor Virtual Off-Campus

Event Location: [select one]*

Please specify which indoor location you are requesting.

List name, address and telephone of the off-campus location*

Does your event require more than one location?

Yes No

Additional Event Location(s): [select all that apply]*

Please specify which additional indoor location you are requesting.

List name, address and telephone of the additional off-campus location*

Is this event overnight?*

Yes No

Accommodations Information (be detailed and include name, address, and phone number)*

Do you require access to a piano?*

Yes No

Is this event recurring?*

Yes No

Only meetings may be recurring. Recurring events will be scheduled through the last day of instruction of the current semester.

Please list ALL dates/times of recurring event through May 4. 2022.*

Total Estimated Budget:*

Will alcohol be provided?*

Yes No

ABC permit required. Licensed bartender is required. 21+ only. Special wristbanding and designated area required. Hosts must provide food and water.

Proposed type and quantity of alcohol:*

Exact type and quantities.

Submit diagram for event:*

No File Chosen

File uploads may not work on some mobile devices.

Include location for food, porta potties, tent, entrance, exit, photo booth etc.

Which of the following will your event require?*

None Media Services Facilities

Other:

Facilities and media services are not available for vibrancy events.

Specify the facilities services and quantities you require:

Specify the media services and quantities you require:

Specify the other services and quantities you require:

Do you plan to work with off-campus vendors?*

Yes No

Upload Vendors List (Excel Only)*

No File Chosen

File uploads may not work on some mobile devices.

List all vendors including Name, Email, Phone, Service and Cost. Vendors required proof of vaccination and symptom check.

Does your event have speaker(s)/guest(s)?*

Yes No

List all speaker(s)/guest(s) contact info (Name, Email, Phone)

Will the submitter of this form be the same point of contact on the day of event?*

Yes No

Day of Event Contact Name

First Name

Last Name

Day of Contact Scripps College Email

Day of Contact Cell Phone

Day of Event Secondary Host:*

Day of Secondary Contact Scripps College Email *

Day of Secondary Contact Cell Phone*

Current Program Policy*

Events must be approved by OSE prior to submission on EMS
Capacity limits apply to all spaces (indoor or outdoor)
Programs/events may take place outdoors, virtually or in person
Masks (surgical grade or higher) are required at all times at INDOOR programs/events
No food/drinks may be consumed at INDOOR programs/events
Food/drinks OUTDOORS must be consumed while siting in a designated eating area

Vibrancy events, occurring Th-Sa 9pm-1am, are restricted to 1C attendance and require hosts(s) to meet with OSE and sign a compliance agreement prior to event
Vibrancy events with 40 or more attendees, require a secondary host

All off-campus trips must be registered and follow the guidelines below:
- Masks (surgical grade or higher) must be worn indoors, including vehicles, at all times
- Social distancing must be practiced
- No food/drink should be consumed indoors
- Event attendees must abide my local ordinances and venue guidelines
- For overnight trips, car groups must be housed together and there should be no more than 2 people per room
- All planners and attendees must get tested the next business day of returning from an off-campus trip

*Policy is subject to change. Student event planners are required to submit requests a minimum of 15 business days in advance of a proposed event prior to reserving a location via EMS.

I have read and agree to abide by the current programming policy and understand that failure to comply may result in loss of reservation privileges and will affect my CLORG/student group standing.*

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Use your mouse or finger to draw your signature above

Questions/comments/concerns: