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In order to meet the need of Open Door students and program staff during fully remote or hybrid instructional settings, OSPI will be extending the emergency rule defining “face-to-face interaction” for the purposes of attendance through the 2020-21 school year.
Under the existing emergency rule, face-to-face interaction means reciprocal communication happening in real time through in-person, telephone, email, instant messaging, interactive video communication, or other means of digital communication, and in addition to the weekly status check.
For more information about the current emergency rule, or to find filed rule revision documentation, please see the OSPI rule revision website.
For logging your remote contact for the face-to-face emergency rule, as explained on our Reengagement page, maintain documentation that reflects your estimate of total time exchange for:
- EMAILS: Time spent composing, sending, student reading, gathering response materials, responding
- PHONE: Content of & time on phone calls
- TEXTING/MESSAGING: Time spent composing, sending, student reading, gathering response materials, responding (note actual date/time of texts)
- OFFICE HOURS: Time that you were specifically available for students during which they made contact.
- OTHER: Note the method of communication, content covered, time spent in the exchange.
All contact must be for the purpose of instruction, academic counseling, career counseling, or case management contact. [WAC 392-700-015(3)]
 Fall Considerations:
For programs that did not claim enrollment in August, to claim enrollment:
- Interactive student contact for the purpose of instruction, academic counseling, career counseling, or case management within the past month (~ 20 school days).
- For new students, eligibility must be established, and all initial testing done within the first 30 days of enrollment.
For all continuing students:
- Continue to use the definition of “face-to-face interaction” under the emergency rule filed earlier this year for the purposes of attendance. OSPI will be extending this change through the 2020-21 school year in order to support students and staff in remote and hybrid instructional settings.
- An IAP must have been earned since the third month looking backward for student apportionment claims.
- Continuing October continuous enrollment will require weekly status checks in September, 2 hours of face-to-face time (per current rule), and an IAP since the third month looking backward for student apportionment claims.
Additional continuing enrollment training information is available on our reengagement resources page.
Covid closures "BYE" Months
Chart 1: No summer program; no IAP since January
Chart 2: Summer program that includes July/August claims; IAPs in January and March
Both charts assume applicable weekly status checks and face-to-face requirements have been met.
Note: April/May/June are bye months due to averaging for apportionment projections. No actual P223s with individual enrollment were filed.
No FTE = No Headcount
Beginning with the 2020-21 school year, Open Doors programs should not report a student’s headcount on the P223-1418 form when the student’s FTE cannot be claimed.
Additionally, districts should not report a student’s headcount on their P223 form when the student’s FTE cannot be claimed.
Continuing to serve students promotes access, continuity, and success! Open Doors programs will usually have a student count greater than the number reported on the P223-1418 as they work to reengage students and remove barriers to education.
For additional information about apportionment, find the Enrollment Reporting Handbook link here.
The Open Doors Youth Reengagement Annual End of Year Report is OPEN for the 2019-2020 school year!
The Youth Reengagement application is accessed through the Education Data System (EDS). If you need access to the application, please contact your District Data Security Manager.
The due date for districts to submit all youth reengagement data will be NOVEMBER 2, 2020. This allows programs time to submit data to the district and to verify the data.
For full information on the responsibilities and access to the Open Doors End-of-Year Reporting, please refer to our August 4th Open Doors Update.
Purpose of Annual Reporting: How do we use this data at OSPI?
Data from these reports help us verify and support programs in a variety of ways:
- Verify types of program outcomes as compared to approvals
- Study frequency of types of IAPs
- Provide support for programs with few IAPs or credits
- Celebrate programs that have multiple IAP paths and credits - and graduates!
It is important that we have data to help tell the story of the great work happening in our state around youth reengagement and the potential of Opportunity Youth. Further, we also use this data to inform our continued policy work on multiple pathways to graduation and to provide school improvement supports. Thank you!
Members of the Steering Committee met on June 27, 2020 and discussed the following topics:
- ESSA - Low Grad Rate measures, successes and areas for improvement
- ERDC Report - The app is now on track and accurate. Schools may now download their own information to a spreadsheet.
- EDS/Tableau - Data shows that dropout rates are lower, school counselors are more quickly identifying students for intervention and referral to reengagement programs. Public data is waiting for completion of data analysis.
The Open Doors Steering Committee meets bi-monthly. For topics to recommend for our September meeting, please email them to co-facilitator Nicole Yohalem.
Laurie Shannon has been a key organizer, information source, and program support person for Open Doors Reengagement programs, first legislated in 2010 as RCW 28A.175.100.
She took over the Program Supervisor role at OSPI in summer 2014 and has grown the program from one college, one ESD consortium and a handful of districts to the robust statewide system that encompasses 147 districts, 22 colleges, and 7 ESDs with numerous community-based organizations and youth serving entities.
We wish her all the best in her retirement, during which she plans to garden, travel as possible, and enjoy life on Puget Sound with her husband.
Laurie's last working day was August 7. She is now on leave until her official last day of October 9.
Please contact Liz Quayle for Open Doors compliance questions.
For other programmatic questions, please contact Akiva Erezim for assistance.
GATE Equity Webinar Series Regular monthly webinars. Information and registration available through the GATE website.
The National Alternative Education Association Conference is virtual October 23, 2020 https://www.the-naea.org/conference.html
Alternative Accountability Policy Forum is virtual November 18-20, 2020 http://forum.rapsa.org/
RAPSA has an ongoing webinar series https://rapsa.org/webinars
Join the National League of Cities Reengagement hub at https://www.nlc.org/reengagement
2019-2020 Newsletters
August: Standardized Testing & Continuous Enrollment
September: Annual Reporting
October: Student Engagement for Retention
November: HSBP & Graduation Pathways
December: School Improvement Plans & Choice Transfer
January: Student Success through a Growth Mindset
February: Washington School Improvement Measures
March: Open Doors and COVID-19 School Closures
April: Novel Coronavirus COVID-19 Guidance
May: Connections, Celebrations, and Continuing Students
June: Summer 2020 Apportionment Guidance
Contact Liz Quayle for 2018-2019 or 2017-2018 newsletter topics.
We are telecommuting during the current closures.
To reach Liz, use the email and phone contact information below.
For programming support, please use the email below and your message will be forwarded to program support staff.
Please note that we cannot currently provide more specific guidance about the school reopenings than the information posted on the OSPI COVID-19 guidance website.
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