Bay Tree HOA - Hosted Event Request

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It is allowed for homeowners to "host" scheduled events at the clubhouse under certain circumstances so long as they complete the request form and all guests and visitors follow the clubhouse rules.
Reference the HOA Rules and the Clubhouse rules. https://www.watsonassociationmanagement.com/communities/bay-tree-hoa/

These Rules and the specific rules included in this form apply to Hosted Events:
1. All Hosted Events with guests or visitors should be reserved ahead of time, at least 7 days in advance. Approved events will be posted to the Community Events Calendar.
2. Homeowners should limit hosted events up to 2 per year. Exceptions may be made with approval from the Bay Tree HOA board.
3. Priority scheduling is given to the social functions of the community as defined by the Bay Tree HOA Social Committee.
4. No outside clubs, groups, or organizations are allowed to use the clubhouse.
5. Cleanup of the clubhouse and facilities is the responsibility of the resident who scheduled the Hosted Event. The entire clubhouse should be fully cleaned returned to its original condition. Should additional cleanup be necessary at the sole discretion of the board, the Host of the event is responsible for the cost of this cleanup.

Reserve your use of the clubhouse by completing this form.

Enter the full name of the Homeowner/Resident requesting this event. Hereafter referred to as the "Host" of the event. *

House number of Host home address. *

This should be your address inside the neighborhood. ### Pepper Lane, Jensen Beach, FL 34957

Contact Email address

This will be used for confirmation of the event and other communication related to this event. We will not share this email with anyone outside of the HOA board and event planning committee.

Desired Contact Phone Number

Please provide a contact number that will be reachable before, during and after the hosted event. We will only contact you on this number should an issue arise with the event. All other contact will be via email.

Date of Hosted Event *

HOA events are expected on major holidays. Please check the HOA website or mailbox area for event notifications.

YYYY

Hosted Event Start Time *

Clubhouse use is restricted to operating hours which are 8:00am-10:00pm Sunday - Thursday and 7:00am-11:59pm Friday and Saturday. Please keep events within operating hours to prevent community disruptions or other clubhouse rule violations.

Time

Hosted Event End Time *

Time

Expected Number of attendees *

The capacity of the clubhouse is #25?# people. Events exceeding this capacity will need to use outside space.

I expect individuals from outside the community to attend this hosted event. Please open the gate for this event. *

The host understands that they are responsible for the actions and any damages caused by guests from outside the community. If additional parking is need please remember parking is not allowed on the grass. Please use the street so long as you are not blocking right of way. Waveland beach park may be used for overflow.

Yes

We intend to use the pool or pool deck as part of this event. *

The host understands that they are responsible to ensure guests and visitors follow the pool rules at all times. The pool is not reserved for exclusive use of the Hosted Event unless approved by the Bay Tree HOA Board.

Yes

We intend to use the Grill. We understand and agree to the below rules for the use of the Grill. *

Selecting Yes to this question will require you to complete an optional section and agree to the rules for the use of the Grill.

Yes and I agree to the terms above.

No. We will not use the grill.

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