This is necessary for the Workday conversion.

For more information, contact Meghan.McCollum@ucf.edu

For more information, contact Disbursements 

For more information, contact Joel.Okun@ucf.edu 

Last day for departments to submit approved purchase requisitions to Procurement/Travel/VP Buyer and have a guarantee the requisition will be sourced to a purchase order this fiscal year.

Please note, if there are any issues with the requisition that require additional assistance, please contact the appropriate Procurement Services or F&A Buyer prior to 06/10/2022.

For more information, contact Disbursements

For more information, contact the FSS Help Desk: https://financials.ucf.edu/contact-us/ 

For more information, contact Disbursements or Janny Colon (Janny@ucf.edu)

For more information, contact Disbursements

For more information, contact Disbursements or Janny Colon (Janny@ucf.edu)

For more information, contact Disbursements or Janny Colon (Janny@ucf.edu)

Last day to create PS Departments, PS capital projects, or other chartfield changes. Provide a list of required chartfield changes (OCA, department/project, Accounts). The Knight Vision program team needs this list for data conversions.

For more information, contact Melody.Martinez@ucf.edu

For more information, contact Marcia.Munroe@ucf.edu

For more information, contact Procurement Services, Carrie.McDowell@ucf.edu or Departmental Staff

For more information, contact the Office of Research or RFD

For more information, contact the UCF Foundation

For more information, contact the Office of Research, Tattianna.Fuentes-Duarte@ucf.edu or RFD

For more information, contact UCF Foundation

For more information, contact Janny Colon (Janny@ucf.edu)

For more information, contact Carrie.McDowell@ucf.edu

Any transactions not in UCF Financials will be approved in Workday after July 1.

For more information, contact Procurement Services

This excludes taggable asset vouchers. Pay cycles will be run daily June 13 through June 28.

For more information, contact Disbursements

This includes all departmental wire requests except payroll.

For more information, contact Ann.Boutros@ucf.edu or Jasmin.Johnson@ucf.edu

For more information, contact Shella.Mercado@ucf.edu

For more information, contact Shella.Mercado@ucf.edu

Salary Cost Transfers for FY22 through PPE June 6, 2022  must be submitted and approved in HCM system by 5 p.m.

For more information, contact HRIS

If you have a travel Purchase Order (PO) approved in PeopleSoft for an Expense Report being paid in Workday you may reference the PeopleSoft PO number in the justification box on the Expense Report in Workday. If you do not have a Travel PO in PeopleSoft, you will need to create a Spend Authorization in Workday.

For more information, contact Procurement Services or Disbursements

For more information, contact General Accounting

All reconciliations must be sent to fapettycash@ucf.edu.

Any inactive petty cash accounts should be closed and cash on hand should be sent to the cashier’s office.

For more information, contact the Office of Research

For more information, contact Rashida.Pierre-Graham@ucf.edu

For more information, contact Michael.Bell@ucf.edu or Danielle.Darwich@ucf.edu

For non-grant projects, the deadline is June 17.

For more information, contact the Budget Office

For more information, contact Michelle.Matthews@ucf.edu

For more information, contact Student Accounts Services

*All excluding Contracts and Grants journals

For more information, contact General Accounting

All campuses should complete these deposits prior to 10 a.m. ET to ensure posting at the bank on June 30, 2022

For more information, contact Ray.Bacchus@ucf.edu

For more information, contact Ray.Bacchus@ucf.edu or Ann.Boutros@ucf.ed 

Departments w/ significant resale purchases include:
1) FO Central Stores (OCA 001)
2) A&SF Ticket Center (OCA 005)
3) The Spot (OCA 013)
4) Printing Services (OCA 015)
5) Rosen College (OCA 018)
6) Health Services (OCA 022)
7) Telecommunications (OCA 023)
8) Computer Store (OCA 023)
9) Postal Services (OCA 060)
10) Campus Card (OCA 091)

Departments should remove old, obsolete and unusable items. The due date for inventory to F&A is no later than July 8, 2022.

For more information, contact Aaron.Aarango-Straw@ucf.edu

WHY?  As the university plans for conversion to Workday, the Knight Vision team continues to identify changes in processes that in the future state will provide efficiency and reduce the cost of doing business. In this spirit, as Workday goes live, the university will no longer require purchase orders (POs) for travel.  Authorization to travel will be documented through another process within Workday, which will be fully revealed later.  As such, all travel requisitions and POs will be closed at the end of this fiscal year.

WHAT ACTIONS SHOULD YOU TAKE?

• Identify current and noncurrent expenses.
  • Generally, current expenses are those that under normal university procedures should be paid prior to July 1, 2022.
  • Noncurrent expenses should be paid after July 1, 2022.
• Identify travel POs currently open or future travel requisitions and POs
  • Only current expenses should be included or paid. Examples include conference registration, airfare, and other expenses that are required to be paid prior to travel.
  • Examples of noncurrent expenses include lodging, transportation, per diem, etc.
  • POs with noncurrent expenses will have those lines canceled.
  • Requisitions with noncurrent expense lines will not be approved.

WHY IS THIS IMPORTANT?

• After Go-Live, on July 1, 2022,  the university will no longer require purchase orders (POs) for travel and will utilize a different process via the Workday system.

For more details, please visit this page. For questions, reach out to travelfa@ucf.edu or budget@ucf.edu.

WHY?  Beginning July 1, 2022, all UCF employees will be utilizing the Workday system for HR and financials – replacing PeopleSoft HCM and Financials. Personal information currently accessed through Employee Self Service will not be transferred to Workday, so employees will only have direct access to documents from any date earlier than July 1 prior to Go-Live.  

WHAT ACTIONS SHOULD YOU TAKE?

• Login to UCF Financials before July 1, 2022:
  • Employees who have logged into UCF Financials in the last year will maintain access to viewing historical data and transactions 

WHY IS THIS IMPORTANT?

• Employees will be able to run their own reports and queries in Workday and still be able to access the historical data.
• Employees who have logged into PeopleSoft within the past year will get inquiry access to historical data to view and download attachments. 

For more information, contact Disbursements or Janny Colon (Janny@ucf.ed)

These invoices and estimates will be used for financial statement accruals. If it is an estimate, please provide documentation supporting the estimate (for example, purchase orders, vendor quotes, etc.).

For more information, contact Laura.Crouch@ucf.edu, Joel.Levenson@ucf.edu, Melody.Martinez@ucf.edu or Yuling.Liu@ucf.edu