Thank you for requesting an event with Public Events and Community Programs! Please note that event reservations must be made 15 business days in advance of your event. Also, event requests do not confer automatic confirmations. Following receipt, the Public Events team will review your event request and follow up within 48 hours.

If you have additional questions, please email events@scrippscollege.edu



Event Reservation Form

For non-academic and co-curricular activities, the College recommends virtual events for the fall 2021 semester. A limited number of in-person events will be permitted, however, the College is encouraging event planners to consider scheduling any in-person events at outdoor locations. For any in-person event requests, event planners are required to submit requests will be routed to their respective Dean or VP for approval.

Please complete and submit this form to request an event. The Office of Public Events will follow up with you within 3-4 business days upon receipt of your approved request from your Dean or VP.

See the Event Protocol Guide at the following link for more information:

https://scrippscollege.box.com/s/y20vhasda8xr93eid1r2a6mfly1l5u9y


Name*
Are you:*
Division*
Please note: fall 2021 requests for in-person events must be approved by your divisional VP.

Event Details

Will the event be virtual or in-person?*
For non-academic and co-curricular activities, the College recommends virtual events for the fall 2021 semester. A limited number of in-person events will be permitted, however, the College is encouraging event planners to consider scheduling any in-person events at outdoor locations. For any in-person event requests, event planners requests will be routed to their respective VP for approval.
Virtual *
For non-academic and co-curricular activities, the College recommends virtual events for the fall 2021 semester.
Location*
For non-academic and co-curricular activities, the College recommends virtual events for the fall 2021 semester. A limited number of in-person events will be permitted, however, the College is encouraging event planners to consider scheduling any in-person events at outdoor locations. For any in-person event requests, event planners requests will be routed to their respective VP for approval.
Type of Event*
Requested Program Date/Time
:  
Alternative Requested Program Date/Time
:  
Please note that Scripps College's Zoom Webinar Accounts Limit Attendees to 500
Will your event have audience Q&A?*
Would you like your event to be live-streamed to any social media channel?*
Would you like this event open to the public, included on the Scripps College calendar and in the weekly Events Digest?
Will your event require any of the following? *

All student planners should complete and submit this form to request an event at least 15 days in advance. OSE will contact submitter if more information or clarification is required. After OSE approval, the Office of Public Events will follow up with you. The approval process takes 3-4 business days upon receipt of your form submission.


REMINDERS

  • Event requests will be denied if:
    • Submission does not meet 15 day advance notice
    • Alternate date occurs on same day as requested date/time
    • Event location is not selected
      • Event locations are limited to those listed on the form
  • VEMS is not available to students; all request must be submitted via this form
  • Indoor events require attendance to be taken, masks to be worn at all times and no food/beverage is allowed
  • Vendors must submit proof of COVID vaccination and symptom tracker on day of event
    • OSE staff will support this process
Requested Date/Time*
:  
Alternate Requested Date/Time*
:  
In the event that the requested date/time is not available, please provide an alternate date/time. PLEASE NOTE: Alternate date must not occur on same day as Requested Date/Time
Please note that Scripps College's Zoom Webinar Accounts Limit Attendees to 500. Attendance is limited by capacity of space. Please consult with OSE when planning your event to make sure your event can be accommodated in the selected space.
Event Duration*
This time does not include setup or cleanup time.
Event Delivery Method*
For non-academic and co-curricular activities, the College recommends virtual events for the fall 2021 semester. A limited number of in-person events will be permitted, however, the College is encouraging event planners to consider scheduling any in-person events at outdoor locations. For any in-person event requests, event planners requests will be routed to their respective VP for approval.
Type of Event: (select ONLY one)*
Virtual Type*
Which of the following will your event require?*
Media Services*
Facilities *
On-Campus Outdoor Event Location*
Alternate Selection: Outdoor*
On-Campus Indoor Event Location*
Alternate Selection: Indoor*
Vibrancy Event Location*
Transportation*
Will this be a recurring event?*
Only meetings may be recurring. Recurring events will be scheduled through the last day of instruction of the current semester.
Cancel
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