Program and Contract Specialist

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Program and Contract Specialist

Salary

$4,284.00 - $4,927.00 Monthly

Location

Denver Metro, CO

Job Type

Full Time

Job Number

UHA00394-2-20

Department

Department of Health Care Policy and Financing

Division

Community Living Office

Opening Date

01/28/2020

Closing Date

2/7/2020 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

303 E. 17th Ave., Denver, CO 80203

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Information

 

 
STATE OF COLORADO RESIDENCY REQUIRED
 
Make a difference-Join HCPF by improving health care access and outcomes for the people we serve while demonstrating stewardship of financial resources.

The Department of Health Care Policy and Financing (Department) offers a competitive benefits package to include the Public Employees Retirement Account (PERA), 401k/457, health/dental insurance options, 10 holidays, accrual of paid sick and vacation/annual time, flex place and flex time. The Department is also centrally located; offers affordable ECO passes; has a fitness center on-site; and a variety of discounts on services and products are available to state employees through the State of Colorado's Work-Life Employment Discount Program. The Department also encourages employees to take advantage of advanced education and offers reduced college tuition through CSU Global for their employees. This Department is a "Tobacco Free Workplace". For more information visit: http://www.colorado.gov/hcpf.
 
The Benefits and Services Management (BSM) Division exists as part of the Department of Health Care Policy and Financing (HCPF), which is the federally recognized single state agency to administer the Colorado Medicaid program of health care coverage for persons who qualify. The BSM Division administers the state's long-term care programs such as nursing facility, hospital backup, and community long term care programs such as Home and Community Based Services (HCBS) wavier programs. Staff within the Division are responsible for stakeholder relations, policy development and implementation, contract management and performance, program administration and overall Long-Term Services and Support Medicaid program performance. The Division plays an important role in working towards the Department's mission to improve access to cost-effective, quality long term care services and supports.
 
The Participant Directed Programs Unit within the BSM Division is responsible for developing, implementing, and administering benefit policy for home and community services and programs provided in the home or community settings. The Unit is the lead on Division rules and procedures and overall performance of Participant Direction Policy, Personal Care and Homemaker waiver benefits. Responsibilities include defining the scope of services to be provided, coordinating a broad spectrum of programs and services to clients, and monitoring utilization, quality and cost effectiveness of program services. The Unit is responsible for maximizing the performance of home and community-based services benefits.
 

Description of Job

TThis position serves as a Contract administrator for contracted entities providing long-term care services including but not limited to the Financial Management Services (FMS) and Participant Directed Training & Operations vendors.. This position negotiates, manages, and provides oversight of assigned contracts. This position interacts with contractors and Department staff on matters related to contract negotiations, contract terms, contract deliverables, and contractor performance to ensure services are implemented in accordance with regulatory and contractual requirements by conducting regular performance standard reviews. This position works with Department staff to execute, modify and revise contracts. This position conducts research and recommends best practices for contractor oversight, and Financial Management Service (FMS) and training functions, as they relate to participant direction. This position identifies and addresses benefit or policy gaps; solicits participation and responds to written and verbal input from contractors, clients, and stakeholders throughout the benefit policy development process; and assess current and future benefit policies to meet the Department's expectations for a high level of efficiency, economy, and quality of care. This position works with the Centers for Medicare and Medicaid Services (CMS) to ensure compliance with federal requirements in negotiating and executing contracts. The position is required to attend off-site meetings at other agencies, meet with stakeholders and contractors, attend occasional off-site trainings, and present benefit policy information at various conferences and presentation venues. The position provides data analysis for fiscal planning and reporting, federal and state reporting and other requests.
 
The position provides training and technical assistance to providers, case managers, clients and other stakeholders regarding program operations and contractual requirements. In addition, the position participates in quality assurance and oversight of contracts and services.
 
 
The position provides additional support and contract expertise in matters pertaining to consumer directed programs within Colorado. This work includes research and recommendations on service expansion. Elements include analysis of program options, cost, legal and legislative requirements, rulemaking, and stakeholder engagement. Position will identify strategies and utilize best practices for stakeholder engagement and may convene and facilitate diverse groups to advise on program and policy.
 
This position contributes to the Department's internal and external workforce initiatives supporting the sustainability of the Direct Care Workforce. Position facilitates stakeholder engagement and collaboration necessary for viable policy recommendations across private providers, the business community, department staff, and other state agencies. Position manages related contracts, including developing RFPs according to procurement regulations. Position negotiates with contractors to establish contract performance criteria.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's degree from an accredited institution in a field of study related to the work assignment.
AND
Two (2) years of professional experience in contract management.

Substitutions:

A combination of work experience in the occupational field or specialized subject area of the work assigned to the job, which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree.

A master's or doctorate degree from an accredited college or university in Public Health, Public Administration, Business Administration, Health Care Administration, Human Services or a field of study related to the work assignment may be substituted for the bachelor's degree and one year of general experience.

PREFERRED QUALIFICATIONS:

  • Three or more years of professional experience negotiating, administering, or managing contracts.
  • Experience developing auditing tools and written procedures.
  • Professional experience with provider, client, and stakeholder engagement.
  • Experience working with Participant Directed Programs and Long Term Services and Supports
  • Experience researching and interpreting complex state and federal rules and regulations.
  • Understanding of the core issues related to workforce sustainability and development.
 
DEFINITION OF PROFESSIONAL EXPERIENCE:  Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods. 

CONDITIONS OF EMPLOYMENT:
  • All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
  • Employees who have been disciplinarily terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY)
 
Applicants are encouraged to attach a cover letter and resume to their application. 
 
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process.  Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself.  Applications left blank or marked "SEE RESUME" will not be considered.
 
Your application will be reviewed against the minimum qualifications for the position.  If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.
  
Comparative Analysis Process:
 
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of up to 6 candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates.  Applicants will be notified of their status via email.

Failure to submit properly completed documents and information by the closing date of this announcement will result in your application being rejected.
 
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
 
Technical Help
If you experience difficulty in uploading or attaching documents to your online application, call NEOGOV technical support at 877-204-4442 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).
 

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.  Please click the following link for detailed information:  www.colorado.gov/pacific/dhr/benefits 

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
 

01
All positions at HCPF are security sensitive positions and require that potential employees undergo a criminal record background check. As a condition of employment, you are required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement?
  • Yes
  • No
02
Do you have any relatives or significant others working at the Department of Health Care Policy and Financing?
  • Yes
  • No
03
If so, please, list their name(s).
04
Are you willing to accept an offer within the following range: $4,284 to $4,927 monthly?
  • Yes
  • No
05
Describe your contract management experience.
06
As appropriate, please explain how your skills match those in the preferred qualifications. Responses should contain enough information and specific examples to demonstrate that the candidate meets the preferred qualifications.

Required Question

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